Vaga de Administrative Assistant Jarinu

Sibelco is a global material solutions company. We mine, process and sell industrial minerals at locations worldwide, focused primarily on silica, clays, feldspathics and olivine. We are also leaders in glass recycling. The Sibelco Group operates over 110 production sites in 31 countries, with a team of over 5,000 people. Click to see how Sibelco materials are used in products and your home. Location: Jarinu Position Summary Provide general administrative support to the global leaders, stakeholders and teams. They provide support services in the areas of human resources, administration, finance and logistics; they attend to suppliers and customers, providing and receiving information about products and services; they handle various documents, carrying out all the necessary procedures related to them. Shifts This position is for administrative hours 7:30 am - 17:30 pm from Monday to Thursday and on Friday until 16:30 pm - with 1 hour lunch Responsibilities Ensure an always (seemingly effortless) professional representation of the department (lead) to the outside world and ensures smooth day-to-day functioning of the department. Coordinate managers' schedules and arrange appointments and establish agendas. Arrange and coordinate business travel for managers, directors or other division heads. Screen managers' phone calls and incoming mail. Coordinate department meetings; arrange use of conference rooms. Serve as a contact to employees, investors or other stakeholders inside and outside the organization. Document and follow-up organization and department procedures to complete tasks in a timely manner. Use features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, databases, etc. Performing support services in the areas of human resources, administration, finance and logistics, dealing with suppliers, clients and employees. Ensuring the proper functioning of building facilities. Registering employees and third parties in the facilities systems or in Workday when it is linked to the facilities system. Manage restaurant, security and cleaning companies Transport and charter administration. Managing office, cleaning and pantry supplies. Supporting the onboarding and offboarding of employees using restaurants and public transport. Generating restaurant and transport files and sending them to the BST team. Controlling entrances from the concierge during the day; Participate fully with their ideas in the development of methods or techniques that contribute to the process of continuous improvement; Driving a company car when necessary for external activities; Contribute to the 5S Program. Qualifications Education: University degree, preferably in Business Administration, Economics or Accounting. Experience: 3 years in the payroll area Languages: Portuguese, English is a plus. Skills: Teamwork; Time management; Integrity; Respect; Working under pressure and proactivity; Ability to Analyse; Ability to communicate; Independence; Technical knowledge: MS Office, mainly Excel spreadsheets (advanced). Benefits PLR; Chartered transport; Car park and on-site restaurant; Food (basic food basket); Medical assistance (cover for legal dependants); Dental care; Life insurance; Dr Aon (Psychologist and Nutritionist) But most importantly, if you embrace our core values, and if this role sparks your enthusiasm to apply your passion to contribute in a meaningful way as a part of Sibelcos team of unique talents within a diverse international business community, then we very much look forward to hearing from you. To Apply: Please click apply to register your information and contact details on the recruitment portal so one of our team can get in touch. Inclusive Team Culture: Attractive Employer (sibelco.com) Sibelco recognises the strength of our diverse global workforce and values difference and inclusion for all. Our rich mix of people bring an exciting exchange of ideas and knowledge to keep us moving forward and innovating new solutions. We seek talent of all backgrounds and abilities and continue to develop our leaders and our culture to help all current and new employees to grow and reach their full potential. Salary & Benefits: We will gladly discuss these aspects with you at interview stage. Meet our People: Recruitment Process: Recruitment process (sibelco.com) We welcome your application and will make reasonable adjustments where required to support you through the selection process. Sibelco Targets: Sibelco priorities (sibelco.com) We have set clearly defined sustainability priorities and targets, with key environmental and social objectives, which include Health & Safety, Climate & Energy, Community Engagement, Human Rights and Business Ethics. Please note we have a Global Talent Acquisition Team and we will not therefore be requiring agency services