Vaga de Administrative Assistant
1 vaga: | Publicada em 29/04
- A Combinar
Sobre a vaga
We are Virtual Pros , a boutique recruitment agency that connects top remote
talent with leading U.S. socially conscious companies.
We are seeking to hire a full-time Administrative Assistant for our client JLS
Video Agency , a fast-growing video production company based in Los Angeles,
California. The agency helps wellness businesses grow using strategic video
content and has expanded rapidly in the past year.
Who We Are Looking For:
The ideal candidate will excel in written communication and efficiently manage
digital workflows and communications, ensuring all project details are
meticulously handled from start to finish.
Key Responsibilities:
Organizing digital files and communications efficiently
Handling daily communications via email and Slack, ensuring timely responses and
follow-ups with both team members and clients
Track all ongoing projects to ensure that no tasks fall through the cracks
Organizing Monday boards and making sure new projects are being accurately
assigned to the team.
Proactively following up with clients via email and Slack, especially if responses
are pending.
Manage the invoicing process, including sending out invoices and tracking
payments.
Create and manage calendars for shoot schedules, ensuring all parties are informed
and prepared.
Prepare and send agreements and other necessary documents to clients and
stakeholders
Preferred Skills, Qualities and Qualifications:
Experience in video production
Has project management software experience and specifically Monday.com is a huge
plus
Self- starter
Highly organized
Track record at previous jobs of meeting project deadlines consistently
Having administrative and or executive assistant experience is a big plus
Strong attention to detail
Effective communication
Benefits and Schedule Structure:
Full-time work schedule of 40 hours per week
Fully remote
Generally need to be online and active from 9am-5pm PST
Competitive compensation
Discretionary bonuses offered after 6 continuous months of work
Significant career growth opportunities within our client's company, JLS Video
Agency
Please Fill This Interview Form Out To Be Considered For This Job Opportunity:
The link to this interview form is at the bottom of this message. Please copy the
link and paste it into your web browser. You must answer all the questions and
submit the form in one sitting. Your answers wont be saved automatically if you
leave the page. Once youve submitted your response, we will get back to you
within 48 hours via email, LinkedIn, or WhatsApp. Thank you for your time, we look
forward to receiving your response!
We are an equal opportunity employer and value diversity at our company. We do not
discriminate based on race, religion, color, national origin, gender, sexual
orientation, age, marital status, veteran status, or disability status.