Vaga de Human Resources Technician II (BRA)
1 vaga: | Publicada em 17/05
- A Combinar
Sobre a vaga
Grade:
G7
Contractual Arrangement:
Fixed-term appointment
Contract Duration (Years, Months, Days):
One year, First year probationary period. Post of limited duration
: May 16, 2024, 7:14:50 PM
: Jun 6, 2024, 9:59:00 PM
: Brazil-Rio de Janeiro
: Pan American Foot-and-Mouth Disease Center
: Full-time
IMPORTANT NOTICE:
Please note that the deadline for receipt of applications indicated above reflects
your personal device's system settings.
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OBJECTIVE OF THE OFFICE/DEPARTMENT
This is a requisition for employment at the Pan American Health Organization
(PAHO)/Regional Office of the World Health Organization (WHO)
PAHO Country Offices are responsible for ensuring that the Pan American Health
Organization / World Health Organization (PAHO/WHO) country program of technical
cooperation and its country presence provides adequate support to the national
health development process and, at the same time, enables countries to shape the
sub regional, regional, and global health agendas. The PAHO/WHO Country Office is
the basic organizational unit for technical cooperation with the country/ies,
drawing on PAHO/WHO resources from all levels and all parts of the Organization.
DESCRIPTION OF DUTIES
Under the general guidance of the Center Director and the direct supervision of the Administrator, and in close coordination with Human Resources Management (HRM), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Coordinate the recruitment and selection processes for fixed-term and
short-term United Nations (UN) positions, and local positions for hiring under
local conditions of employment (CLTs and contingent workers); provide guidance to
technical staff regarding the proper use of contractual mechanisms; collaborate in
the process of preparing job descriptions for fixed and short-term positions, and
terms of reference for contingent worker positions, prepare and place local
advertisements; conduct screening of applications and interviewing of candidates;
administer testing; prepare documentation for and act as Secretary of the local
selection committees;
b) Initiate and/or approve human resources (HR) related actions in the PAHO
Management Information System (PMIS) for staff and contingent workers; serve as HR
Partner in PMIS, and HR focal point for the selection process of local and
international recruited positions;
c) Coordinate the process of contracts for contingent workers (consultants:
NPCs, IPCs; local positions through local employment agency, CLT, etc.), ensuring
compliance with established policies and guidelines; create positions in PMIS;
prepare estimated cost for contracts; issue contracts; process hiring and
termination business processes; register consultants in accident insurance scheme;
responsible for monitoring and updating PMIS to include status for all contingent
worker positions and contract management;
d) Administer the files of personnel hired under local conditions of employment;
monitor performance and administer salary increases as applicable, based on
established practices and procedures; update the corporate personnel information
systems with new positions and changes in status, as applicable; monitor the
financial billings of the local employment agency; verify costs and submit for
payment;
e) Administer personnel policies and apply regulations, rules and procedures
concerning recruitment, appointment, benefits, and other personnel matters
including issues related to immunities and privileges as they apply to
international staff as well as local labor legislation as it applies to personnel
hired under local conditions;
f) Ensure that the support documentation for the certification of dependents,
civil status, education grants and/or any other staff benefits and/or allowances
are reviewed and verified;
g) Ensure that requests for payment of salaries, pension fund documentation,
annual verification of dependents, annual leave reports/requests and any other
entitlements are prepared and submitted; accordingly, coordinate and process the
extension of staff and contingent worker contracts;
h) Ensure that all administrative records related to the Offices staff are well maintained, including:
extension of contracts, job description reviews, recruitment of short-term staff
under the different contract types of the Organization, as well as preparing the
corresponding justifications for the contracts and authorization of payments for
contingent workers;
i) Brief prospective candidates or new appointees on benefits and conditions of
employment; inform staff members on administrative procedures related to official
travel, annual leave, sick leave, health insurance benefits and other personnel
matters;
j) Collaborate with the Administrator in the development of proposals on staff
development plans; collaborate in the training of technical and support personnel;
assist in obtaining salary data for local salary surveys and for salary scales for
personnel hired under local conditions of employment; monitor and assist in the
process of updating local salary scale and pay bands for contingent workers;
k) Coordinate the preparation and review of formal notifications to local
authorities on the arrival and departure of international staff; handle
documentation required by the Ministry of Foreign Affairs and other government
agencies; assist staff members in matters related to customs clearance of their
personal and household effects, etc.;
l) Provide guidance and support to staff regarding the process for initiating and
completing the Performance Planning and Evaluation System (PPES) process in PMIS,
as needed;
m) Compose, draft and prepare correspondence in Portuguese, Spanish and English
pertaining to assigned duties on own initiative or from verbal/written
instructions for signature;
n) Act as focal point for Human Resources matters with HRM at Headquarters;
o) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential:
Certificate of completion of high school, with formal training in the
administrative field with emphasis on human resources management.
Desirable:
A bachelors degree in the social sciences, administration, psychology, or other
HR related area would be a definite asset.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. PAHO, only considers official degrees obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link:
PAHO will also use the databases of the Council for Higher
Education Accreditation and College Navigator, found on the
website of the National Centre for Educational Statistics,
to support the validation process.
Experience:
Essential:
Seven years of experience in administrative work, preferably within the human
resource discipline.
SKILLS:
PAHO Competencies:
· Overall attitude at work:
Maintains integrity and takes a clear ethical approach and stance; demonstrates
commitment to the Organizations mandate and promotes the values of the
Organization in daily work and behavior; is accountable for work carried out in
line with own role and responsibilities; is respectful towards, and trusted by,
colleagues and counterparts.
· Teamwork:
Collaborate and cooperate with other/Deal effectively with conflict - Creates team
spirit; promotes collaboration and open communication in the team; proactively
supports others; welcomes team responsibilities and drives team results; promotes
knowledge sharing in the team. Proactively identifies conflicts and facilitates
their resolution in a respectful manner; tactfully resolves conflicts between or
with others and takes action to reduce any possible tension; effectively builds a
rapport with individuals and teams, establishing good personal and professional
relationships, as well as minimizing risk of potential conflict.
· Respecting and promoting individual and cultural differences:
Relate well to diversity in others and capitalize on such diversity - Treats all
people with dignity and respect. Relates well to people with different cultures,
gender, orientations, backgrounds and/or positions; examines own behavior to avoid
stereotypical responses; considers issues from the perspective of others and
values their diversity.
· Communication:
Express oneself clearly when speaking/Listen/Write effectively/Share knowledge -
Foresees communication needs of audience and targets message accordingly.
Facilitates open communication; encourages others to share their views openly and
takes time to understand and consider their views. Writes down ideas in a clear,
structured, logical and credible way; drafts and supports the development of
guidelines, policies and procedures. Shares relevant information openly and
ensures that the shared information is understood; considers knowledge sharing as
a constructive working method and demonstrates awareness of the Organization.
· Knowing and Managing Yourself:
Remain productive/Continuously learn - Remains objective and focused even in a
changing and moving environment; continues to display positive behavior when
facing some constraints; keeps challenges in perspective. Seeks all relevant
information for decision making from a wide range of sources; quickly learns new
competencies and skills that expand role capability; shows rapid understanding of
new and/or complex information relevant to job.
· Producing results:
Work efficiently and independently/ Deliver quality results/Take responsibility -
Prioritizes work, monitors own progress against objectives and adapts plans as
required; communicates adjustments as necessary. Acts proactively and stimulates
action as needed; handles problems effectively and constructively. Produces
high-quality results and workable solutions that meet clients needs. Works
independently to produce new results and sets own time lines effectively and
efficiently. Demonstrates positive attitude in working on new projects and
initiatives. Demonstrates accountability for own success, as well as for errors;
learns from experience.
Technical Expertise:
- Expert knowledge of human resources practices and procedures combined with the
ability to explain policies, regulations, standards and established guidelines
which form the basis for personnel decisions and actions.
- Knowledge of standard operating systems particularly with regard to
administrative operations.
- Ability to explain staff rules, standards and established guidelines which form
the basis for personnel decisions and actions.
- Ability to research, analyze and organize information and prepare
recommendations regarding human resources practices, policies and procedures.
- Ability to supervise, including skills in planning, organizing, problem solving
and decision making of office management and personnel processes.
- Ability to work independently, as well as good judgment to plan and execute
tasks.
- Ability to supervise and train subordinates, including skills in planning,
organizing, evaluating, problem-solving and decision making in office management
matters.
- Ability to research, analyze and organize information in order to prepare
correspondence, comprehensive status reports and recommendations regarding
personnel decisions.
- Ability to explain staff rules, standards and established guidelines which form
the basis for personnel decisions and actions.
- Ability to work harmoniously as a team in a multidisciplinary and international
environment.
- The nature of the business in HR requires sensitivity, confidentiality and
respect for all contacts and information processed.
Languages:
Very good knowledge of Portuguese and English, with a working knowledge of
Spanish.
IT Skills:
Demonstrated ability to effectively use current technology and software, as well
as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software
programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams,
SharePoint, and Word are considered essential.
REMUNERATION
Annual Salary:
(Net of taxes)
BRL R$218.529.00
ADDITIONAL INFORMATION (Local Recruitment)
This vacancy notice may be used to fill other similar positions at the same grade
level.
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
Any appointment/extension of appointment is subject to PAHO Staff Regulations,
Staff Rules and e-Manual.
For information on PAHO please visit:
PAHO/WHO is an ethical organization that maintains high standards of integrity and
accountability. People joining PAHO are required to maintain these standards both
in their professional work and personal activities.
PAHO/WHO also promotes a work environment that is free from harassment, sexual
harassment, discrimination, and other types of abusive behavior. PAHO conducts
background checks and will not hire anyone who has a substantiated history of
abusive conduct.
PAHO/WHO personnel interact frequently with people in the communities we serve. To
protect these people, PAHO has zero tolerance for sexual exploitation and abuse.
People who commit serious wrongdoing will be terminated and may also face criminal
prosecution.
PAHO/WHO is committed to workforce diversity. PAHO/WHO has a smoke-free
environment and does not recruit smokers or users of any form of tobacco.
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance). Other benefits include:
30 days annual leave, dependency benefits, pension plan, and health insurance
scheme.
All applicants are required to complete an on-line profile to be considered for
this post.
Administrative/support positions in Brazil are open to Rio de Janeiro metropolitan
area residents only. Candidates must be Brazil citizens or be a permanent legal
resident in the country.
Candidates will be contacted only if they are under serious consideration. A
written test and/or interview will be held for this post. The post description is
the official document for organizational purposes.